MEKA Constitution
- The name of the club will be Miniature
Enthusiasts of Kingston and Area, also known
as MEKA.
- The purpose of the club will be to further
the hobby of building and collecting
miniatures. Any profits made by the club will
be used in promoting the purposes of the club.
- The Annual General Meeting will be held at
the June meeting of each year. The
incoming Executive shall assume their duties
30 June for the following year. The Executive
may notify the membership by mail or
telephone, seven (7) days in advance of any
required date change.
- The business to be transacted at the
Annual General Meeting will include
consideration and adoption of the minutes of
the prior Annual General Meeting, President's
report, Treasurer's report, determination of
dues for the upcoming year and election of
officers.
- The officers of the club shall be the
President, Vice-President, immediate Past
President, Secretary, Treasurer and Workshop
Convener. In the event that it is decided at
the annual general meeting to have an
exhibition in the upcoming year a show
convener will be elected and will be
considered as an officer of the club for the
following year.
- The officers of the club will serve as the
Executive of the club, of whom three (3) shall
be a quorum.
- The President or President's delegate will
preside at all meetings of the club and
Executive.
- The Secretary will keep a record of the
proceedings of the meetings of the club and
the Executive, a list of members' names and
addresses and shall produce the Newsletter and
any other Club publications.
- The Treasurer will control and supervise
the collection and receipt of all moneys
payable to the organization. All cheques of
the club will be signed by the Treasurer and
one other member appointed by the Executive.
- The immediate Past-President shall chair
the Nominating Committee, which shall consist
of the Past-President, and two other members
chosen by the Chair. The Nominating Committee
shall prepare a slate of officers to be
presented at the Annual General Meeting.
- The officers will be elected at the Annual
General Meeting for a term of two years.
- If any office on the Executive becomes
vacant during the course of the year, the
Executive may elect a person to that office
for the unexpired term.
- The Executive will arrange regular general
meetings of the club throughout the year
devoted to various aspects of the hobby of
miniatures. If the size of the club becomes
sufficient to warrant it, the Executive may
decide to have separate workshops and general
meetings throughout the year. General meetings
will then be held at the discretion of the
Executive with at least 7 days notice of the
meeting given to all members in advance.
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- The Annual Dues for members will be set
annually and approved by a majority vote of
the members at the Annual General meeting.
Fees are due in October.
- Dues for "subscription only" will be set
annually at the AGM. The payment of
subscription dues does not give membership
status in terms of being voting members of
the Club.
- At any meeting of the club, the presence
of at least 1/3 of the paid up members will be
necessary to constitute a quorum.
- Questions arising at any meeting will be
decided by a majority vote of the members
present and voting. The Chairman may only vote
in order to break a tie.
- The Constitution of the club may only be
amended at the Annual General Meeting or other
special general meeting called for that
purpose. Special general meetings of the club
will be announced 7 days in advance. Such
announcements will include a statement of the
business to be transacted at the special
general meeting. Amendments to the
Constitution will require the support of 2/3
of the members voting at the meeting.
- Charter members of the club will include:
Lois Armstrong, Craig Cole, Margaret Cole,
Valerie Cox, Alison Elliott, Jillian
Gilliland, Joyce Grenville, Kay James,
Florence Hall, Edith Hall, Dick Kirby, Russ
Manning, Mary Powell, Joyce Sorge, Delphine
Spencer and Trevor Spencer.
- The MEKA Club will indemnify and hold
harmless its officers and members upon
determination by the Club's membership that
the person to be indemnified acted in good
faith and with a reasonable belief as to what
was in the interest of the Club. Individual
members shall not be liable for the debts of
the MEKA Club.
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Miniature Enthusiasts of Kingston and
Area